PharMerica is seeking a detail-oriented Administrative Assistant to support our hospital and retail pharmacy operations and our Board of Directors. This role combines financial reconciliation, financial reporting support, grant research and writing, and full board administration. You will report with hospital and retail pharmacy teams across several projects.

Key Responsibilities

Financial Reconciliation & Reporting

• Reconcile pharmacy financial activity for the hospital and retail pharmacy operations on a regular schedule.

• Maintain accurate books in QuickBooks (or an equivalent accounting system).

• Review and analyze financial reports; flag variances, trends, and discrepancies to the Board.

• Prepare clear financial summaries for Board review.

Grant Research & Applications

• Identify and research grant opportunities that fit the organization’s pharmacy and healthcare programs.

• Write, complete, and submit grant applications, and track deadlines and reporting requirements.

• Maintain a grant pipeline and records of submissions, awards, and follow-up obligations.

Board Administration

• Assist the Board with all board functions, including meeting scheduling, agendas, packets, minutes, and follow-up on action items.

• Maintain board records, policies, and corporate documentation.

• Serve as the point of contact between the Board and pharmacy staff.

Cross-Functional Project Support

• Work with hospital and retail pharmacy personnel on a variety of projects as assigned by the Board.

• Prepare written communications, reports, and correspondence on behalf of the Board.

• Manages the executive's schedules
• Makes travel arrangements and plans out time allotted accordingly
• Collects, verifies, and analyzes information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases
• Facilitates smooth communications between the executive team and coworkers as well as between the executive team and external parties such as media, customers, and the public
• Handles confidential information
• Maintains the security of the executive's records and files
• Assists with leadership meetings and quarterly Board meetings
• Monitors, reviews, and approves standard expenditures to ensure the activities of the office are conducted within established budgets
• Performs tasks using independent judgment through preparing documents, presentation materials, screening and responding to incoming correspondence, drafting letters and official information releases, arranging meetings, and distributing meeting minutes
• Upholds knowledge of corporate policies and procedures

• Associate degree or equivalent degree
• Four years of relevant experience
• Skilled and familiar with performing administrative tasks

At BrightSpring Health Services, our LEGACY culture guides how we lead, how we serve, and how we show up for one another. We are committed to doing the right thing by leading with integrity, accountability, and transparency in all that we do.

As part of our hiring process, we may use third-party artificial intelligence (AI) tools to assist in processing employment-related information. These tools are used to support our recruitment activities and are subject to human oversight and review. BrightSpring does not use AI to make employment decisions independently, and AI is not used to discriminate against applicants or employees. We do not use zip codes as a proxy for protected characteristics. All hiring decisions are made by people, including our recruiters and hiring leaders.

BrightSpring Health Services provides reasonable accommodations to qualified applicants and employees with disabilities. If you need a reasonable accommodation during the application or hiring process, please contact your recruiter or email TalentAcquisition@brightspringhealth.com. For additional information about how our company uses AI in the hiring process, please contact TalentAcquisition@brightspringhealth.com.

BrightSpring Health Services and its affiliated companies provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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