StepStone Family & Youth Services provides trauma informed, youth centered services to children and families involved in foster care. The Office Coordinator plays an important role in supporting daily administrative and business operations, helping ensure program teams have the resources and support needed to provide high quality services to youth and families.

We are seeking an organized and dependable Office Coordinator who thrives in a fast paced environment and values accuracy, communication, teamwork, and exceptional service. This role is ideal for a professional who enjoys managing multiple priorities and providing reliable administrative support to both leadership and program staff.

The Office Coordinator is responsible for supporting office operations including payroll preparation, accounts payable, purchase card documentation, expense reporting, record maintenance, purchasing, filing, and other administrative functions. This position works closely with the Business Manager, program leadership, employees, and corporate departments to help maintain accurate records, efficient processes, and compliance with company policies and procedures.

The ideal candidate is detail oriented, proactive, solutions focused, and highly organized, with a strong commitment to professionalism, confidentiality, and operational excellence while supporting teams dedicated to improving outcomes for youth and families.

The Office Coordinator tracks and processes accounts payable invoices and oversees the supervision of the payroll process, ensuring employees are paid timely and accurately. 

Essential Job Responsibilities:

• Process Payroll per the operations payroll schedule including distributing payroll checks and communicating payroll discrepancies to the business center
• Collection and review of employee punch correction forms and/or manual timesheets.  Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly
• Distribute Workforce Timekeeper Employee Time Detail and other Payroll reports received from the Resource Center to supervisors for review
• Collection and review of employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly
• Process accounts payable invoices including invoice coding to General Ledger Account and locations in Oracle, run and review weekly report, submit invoices that are routed to the Resource Center for payment
• Collect PCard receipts from cardholders weekly and reallocate expenses as required 
• Assist with processing of client funds requests as required
• Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed
• Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to US Bank statements, obtain Executive Director approval and retain for audit.  Reallocate Purchase card expenses as required
• Prepare and submit Source forms for new locations, relation, lease renewals, and other property updates
• Ensure business documents are retained as per policy
• Performs other duties as assigned

• Two years of related office management or bookkeeping experience  
• Ability to communicate (verbally and written) with all levels of personnel, internal and external to the company
• Experience in managing systems, processes, and people
• Must be able to work independently as well as part of a team
• Capable of working responsibly with highly confidential information
• Must meet all agency requirements for pre- employment as required by Company and/or State regulations

Education:  

• Must have completed at least two years of relevant college coursework or prior Accounts Receivable or Accounts Payable experience, or equivalent combination of education and experience

Certificates, Licenses, Registrations:

• Valid driver’s license from state of residence with a satisfactory driving record as defined by Company vehicle policy and/or liability insurance carrier (as applicable per program requirements)
  
  

At BrightSpring Health Services, our LEGACY culture guides how we lead, how we serve, and how we show up for one another. We are committed to doing the right thing—leading with integrity, accountability, and transparency in all that we do. As part of this commitment, we share that we may use third-party artificial intelligence (AI) to process employment data in connection with our hiring processes. Any AI tool that we use always has humans in the loop; we do not use AI to automate employment decisions or to discriminate, and we do not use zip codes as proxy. Humans – our hiring leaders and recruiter – make final decisions. BrightSpring Health Services provides reasonable accommodations to qualified applicants and employees with disabilities; if you would like to request a reasonable accommodation, please contact your recruiter or send an inquiry to TalentAcquisition@brightspringhealth.com. For more information about how our company uses AI in the hiring process, contact TalentAcquisition@brightspringhealth.com.

BrightSpring Health Services and its affiliated companies provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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